Professional Behalf Authorization Letter Templates [Word]

Behalf authorization letter means to give permission someone to receive some document on your behalf by signing or officially taking the control of the situation. Moreover, an authorization letter considers as written permission to someone to act on your behalf. Further, it is used to enter into a legal contract, delegate his/her duties and spend specified money etc. There are multiple uses of permission letters. But the most common is an authorization of power of attorney, parents’ permission to authorize for child travel, authorized to collect your documents and to act on behalf of somebody.

However, when you are writing an authorization letter, you should keep some valid points in your mind. First, you should clearly and precisely mention that is an authorization letter. Further, you should clearly explain that person is approved for this action and this is the reason for it. Moreover, you need to provide the arrangements for the person who is going to act on your behalf. In Addition, you need to mention the start date and the duration of the agreement. You should use a professional tone, even if you know other individuals personally. As a result, you should close your letter with your signature and use a positive manner.

The Behalf Authorization Letter is Required in the Following Situations. There are many instances where you need to write an authorization letter.

  1. If you are not available to receive your legal documents. Similarly, you can authorize someone who is your relative or close friend to receive it on your behalf.
  2. When a school Is going on a trip to take students. They need approval from their parents to authorize school teachers to take their children.
  3. Any individual can write an authorization letter and sign his/her letter on someone behalf.
  4. When a student travels and settles down abroad for study purposes. If he/she needs documents from their previous school, you approve someone to collect degrees on your behalf.
  5. When you need someone to collect medical reports on your behalf, an authorization letter may help to collect reports.

Contents Required For the Authorization Letter

You need to add the following contents in the authorization letter to avoid any misunderstanding or confusion.

Address of Letter:

You need to address the letter for the organization for taking action or decision. Moreover, this part will clear to whom you are writing the letter. Further, it will give details about the description with other details is explained here. In other cases, you can use generic like “To whomsoever, it may concern”.

Details About Authorizer:

If you are going to authorize someone, you need to provide details about yourself. Moreover, It should contain your name, address and phone number.

About Authorized:

This section will explain who is going to be authorized or your replacement. You should mention all the details of the person. For Instance, name, address and phone number are in the letter. Moreover, this is necessary for an organization to contact in future for any concerns. It is better to include the Id card number of the person.

In what capacity is an authorization granted:

This part should be fully explained. Further, what task do you want others to perform for you? You can give the reason why are you authorizing another person. However, this is necessary to provide details of the other person authorizing for you. What task he/she will perform in your absence. In addition. What are their limitations? For Instance, the deputy manager in your absence can approve $xxxx in a day.

Sample Behalf Authorization Letter:

Joseph Michael
200 Sesame St.
De la, MD 32654

Ms Lee
Alexender Properties
505 Main St
Bridgestone, KS 32897
Date: 00 November 0000

Subject: Approval Letter to Claim

Dear Ms Linda,

I, Joseph Michael, herewith approve my son, Alex Michael, to perform all activities regarding my business and fill the forms and sign all the documents on my behalf. I permit him to claim my check and all documents linked to the land from your office on my behalf. The choice of this authorization letter includes proofs for identification purposes.

This letter of approval will be implemented from 00 November 0000 to 00 December 0000. Please allow him complete access to the area mentioned above. If you have any queries, feel free to contact me on 000 0000 000 for any further explanation needed.

Joseph Michaels

The Use of Font in Authorization Letter:

You should make such practice that is use such font which is easy to read for the authorities.

Moreover, the common fonts which are preferable in such letters are Arial, Calibri and Times New Roman. Further, these are highly preferable for the authorities due to their modest form. It is easy to go through the letter.

You cannot impress the organizations with the unreadable writing on the authorization letter. The normal practice is to use black colour for the text and the font size should be between 10 to 12. As a result, it will show more visibility and easy for the authorities to go through your letter.

Attestation Requirement for Authorization Letter

There is no need to attest authorization letter. However, if there are too many mistakes then it becomes a huge risk. To avoid such a situation, you should attest to the authorization letter. You should do attestation by the notary. In addition, the normal practice is to provide two witnesses for the authorization.


A behalf authorization letter is when you are permitting someone to act on your behalf. Moreover, there are different occasions where the use of this authority letter is useful. When you need to receive legal documents in your absence you give authority to your friend, relative to get on your behalf. Similarly, when you need to receive medical reports from someone, you can provide an authorization letter to collect reports.

Furthermore, you need to include your name, address, phone number in the authority letter. The details about the authorized person should be mentioned so, that authorities can contact them in future due to any confusion. Moreover, there is no requirement of attestation in the authorization letter. You have to provide two witnesses with their signatures. It is better to get the identification card number of the person you are going to authorize. Sample letters for authorization are available online free of cost. You can use it with little modification.

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