Free Job Description Templates & Examples (Word)

job description template and instructions form

Job applicants have various channels through which they can find out about job positions. Normal examples incorporate web-based job postings, paper ads, and informal means. Despite how a candidate finds out about a job, one vital component of job announcements is an expected set of responsibilities. This document assists the reader with understanding the position, what it involves, and whether they qualify, so they can apply.


Making an effective job description can take up a ton of your time, except if you have a set of job description templates. Below, we take a look at what this is and how to make one while responding to a few oftentimes posed questions about sets of job descriptions.


What is a job description?

A job description is a point-by-point report that features the principal elements of a job position. It recognizes the candidate’s normal capabilities, responsibilities, remuneration, and working circumstances. Furthermore, it recognizes the job title, how it integrates with the organization’s main goal and the boss to whom a successful applicant will report.

What is a Job Description Template?

A job description template is an adaptable, reusable format report that you can use to record the necessities, obligations, and abilities related to a specific job. You make it by holding the fields that apply to all positions, e.g., company mission, organization name, and so on, and leaving blank usable fields for the relative segments, e.g., candidate’s name, and job title.


What Is the Significance of Job Descriptions?

Job descriptions help the two parties associated with the business interaction – the up-and-comer and the employer—streamline the application process. How it’s done:

Simplified Search

Around 73% of job seekers are passively or effectively utilized. This can make work hunting an extremely tedious action, particularly when you need to keep up with your present place of employment. Luckily, job descriptions are clear about the thing the business is searching for, so you don’t waste energy on a place that doesn’t measure up to your assumptions.


Candidate Attraction

A compelling job description can assist a business in drawing in exceptionally qualified candidates. The capacity to post depictions via social media platforms like Twitter and LinkedIn additionally builds your reachability.


Interview Preparation

Since the job description tell the candidate that they need to be familiar with a job, they can assist them in getting ready for the interview. This likewise applies to interviewers.


Established Expectations

An employer can use a job description to set their expectations for prospective candidates. Along these lines, candidates will realize what is generally expected of them and will apply, assuming they are qualified. These recoveries save a lot of time for both parties that would have in any case been spent on endless interviews

Great First Impression

A very well-crafted job description will assist with creating the initial impression for your organization that will shape how candidates answer your listing. Grammatical errors, for instance, can dismiss qualified applicants.

Set Baseline

On the off chance that a candidate is hired, the expected job description they received can be utilized as a gauge to follow their performance during execution surveys.

Instructions to Make a Job Description Template

A Job Description template is successful on the off chance that it frames all that a candidate ought to be familiar with in a given position. The document ought to be succinct yet exhaustive enough that nothing remains for translation. If you have never made one, here is a detailed guide:

Stage 1: Supply the Job Title

Make a placeholder with ‘Job Title’ composed in bold and show the proper job position name in a like manner. Make sure to translate the position into customary titles, assuming that your company utilizes customized titles. Under this, make a ‘Reports to’ heading and enter a sentence stating who the job answers to.

Stage 2: Outline the Job Description

Under “Job Overview,” pass on space to make sense of the position and how it plays into the organization’s mission. Consider making a skeleton depiction from which you can tailor the message contingent upon the job.

Stage 3: Identify the Roles

Compose a strong “Responsibilities and Duties” heading and leave a limit of 10 bullet points to depict the candidate’s obligations and duties.

Stage 4: Supply the Requirements

Under a strong “Qualifications” heading, pass on 5 to 10 bullet points to hold the necessities for the job. The list ought to incorporate things like skills, instruction, and experience.

Stage 5: Write Your Company’s Mission

Record your organization’s mission, vision, and culture, and leave the details in your template as they are consistent. The objective is to explain to the reader why they ought to need to work with you.

Stage 6: Describe the Compensation

In the last section, demonstrate the advantages and salary range. Since the range will rely upon the position, don’t leave it in your template. The advantages can remain, assuming they are steady for all employees.

Stage 7: Save Your Template

Save the template involving a reasonable title in a folder that only approved staff can access.

Job Description Sample:

{Job Title}
Enter a conventional job title.
{Reports to}
The {job title} reports to {job title of the supervisor}.
Job Description

In four sentences, depict the position, what it involves, and how it integrates with the organization’s central goal.

Job Obligations and Responsibilities

Here, you ought to frame every one of the obligations the candidate will be supposed to perform. The rundown ought to:

Be written in complete sentences
Follow the request for significance
Contain sentences that begin with action words
Be written in the sexually impartial language
Be written in the current state.

Make sense of what capabilities the candidate must-have for this job. Your list ought to include:

Experience level
Schooling level
Individual ascribes
Explicit abilities
Licenses (if pertinent)
Actual capacities

Depict the salary, overtime, benefits, excursion days, and so on.

Job Description Templates & Examples

You can download job description templates & examples from our website free of cost. Furthermore, you can update it according to your requirements.

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